Securely Store and Distribute your Valuable Keys

Now there’s a simple and effective way of controlling your keys

• Increases user accountability
• Individually locks each set of keys within a locked cabinet
• Only releases keys to authorized employees
• Records every transaction, while producing accurate, legible usage logs
• Numerous authentication options including biometric technology
• Fault logging, mileage logging, unlimited users - all at no extra cost
• User friendly, graphical software allows you to control 1000’s of keys
• Numerous alarms for anything outside of your set parameters

Securing Your Assets

Have you really considered the consequences of mislaying or losing your business keys, not knowing who has them now or, perhaps, who has used them in the past?

Key Tracer is a modular system for the safekeeping and management of keys and valuables. Every key set is securely attached to an electronic keyTag. The key is locked in the proxCylinder where its code is read and monitored. The system is operated by a Key Tracer user terminal which identifies the user and verifies which keys they can have access to. Once the user has been properly authenticated the cabinet door is opened and the slot which holds the keys lights up. The user takes the unlocked keys and the system records the details of the transaction. When the user wants to return the keys, they can simply hold the RFID keyTag up to the terminal, which will identify the keyTag, open the door and light up the proper slot for the keys to be returned to.

Key Tracer gives you the ideal opportunity to introduce a new and highly effective method for controlling your keys. The Key Tracer system has been thoroughly tried and tested and is in use 24 hours a day, seven days a week by some of the best names in business today.

Software Made Simple

The Key Tracer Commander is the operating base of the Key Tracer system. It connects the Key Tracer terminals with the central database and is operated by your web browser. The Key Tracer Commander is always in contact with the connected terminals and synchronizes the central database with the terminals. New users, modified access rights, actual key movements, etc., are processed within seconds. The connection of more terminals is possible.

Reports

• Where are my keys?
• Who has taken which key?
• Movement of keys concerning key number, time and user
• Send reports directly by email

Alarm Management

• Record events and send out a report, if necessary
• Special events are able to launch other applications
• Import user data automatically and assign key groups

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Key Tracer Flexx 3U

 

The Key Tracer Flexx 3U cabinet can track between 8-32 sets of keys.

Key Tracer Flexx 6U

 

The Key Tracer Flexx 6U cabinet can track between 8-64 sets of keys.

Key Tracer Flexx 12U

 

The Key Tracer Flexx 12U cabinet can track between 8-128 sets of keys.

Key Tracer Flexx 24U

 

The Key Tracer Flexx 24U cabinet can track between 8-256 sets of keys.

Key Tracer Maxx

 

The Key Tracer Maxx can track 32 sets of keys and has an automatic roller shutter.

• Flexible system that allows you to create tailor-made key management systems
• Expandable through further keyPanels and housings
• Reliable and free of wear, thanks to RFID technology
• Two sizes of keyPanels allow storage of small or large key rings

• Key Tracer Flexx housing 3U: 11.1 x 24.0 x 8.3 in., 31 lbs. capacity: up to 32 slots
• Key Tracer Flexx housing 6U: 18.3 x 24.0 x 8.3 in., 44 lbs. capacity: up to 64 slots
• Key Tracer Flexx housing 12U: 27.5 x 24.0 x 8.3 in., 56 lbs. capacity: up to 128 slots
• Key Tracer Flexx housing 24U: 55.0 x 24.0 x 8.3 in., 131 lbs. capacity: up to 256 slots
•  

Material:
Min. 16 gauge sheet steel, powder coated

Doors:
Min. 12 gauge sheet steel, optional clear window, optional no door

Power consumption:
13.8V/DC, max. 2.0A per housing. UPS

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The Commander software is a browser enabled multi-user, SQL database application. Upon accessing the software, the user signs in and has unique rights based on their username and password. These rights can range from full administration to read only rights.

Unlimited Concurrent Users

Commander has the capability of having unlimited concurrent users at no extra cost. With this software application, the user starts by setting up each keytag and which keys are attached to it. Users can place restrictions on the keytag use with time profiles that restrict which hours the keytag can be taken out and for how long. Additionally, the application can require more than one person to sign a keytag out.

Security Groups

Users may set up security groups within the application. These groups may represent groups of people who have similar rights and access in the system. Once established, security groups simplify the ongoing maintenance of the users in the system. A user that is added to a security group inherits all of the rights associated to the group. Therefore, the procedure to add a user into the system is to enter their details in the database and then simply assign them to a group. Conversely, users can be programmed individually with unique rights in the system.

Recording and Report Generation

The system and software application records the details of all the transactions. The reporting function supports the production of a wide range of reports. Filtering provides the ability to report on a range of dates, keys, and people. All reports can be exported in multiple formats and automatically emailed, if required. Additionally, the software application has the ability to send emails in the case of alarms, transaction types, or past-due keys. The software license allows for unlimited numbers of software users.

Key Location Report

Key Event Report

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Your advantages at a glance

Total Solution for Real-time Key Management and Tracking

Key Tracer Systems has developed a solution for the real-time tracking of high security keys and other valuable assets. Whether you’re controlling gaming keys, facility keys or vehicle keys you’ll need a solution that can track who has accessed which keys, how long the key has been out, where it has been taken, and can provide a real-time alert when the keys are leaving the facility.

Need to Stop Keys from Leaving the Building?

What are your security concerns once the keys have left the building? Employees leaving the building can forget to return keys or disgruntled employees take them maliciously. In either case, this solution will alert the employee and security prior to the keys leaving the facility. When the keys get within a predefined range of the exit, the system will sound a buzzer alerting the employee that they are exiting with the keys. Additionally, the system will alert management via email and SMS text messages, as well as trigger the buzzers and strobe lights at the exit and in the security monitoring room.

Need to Control Who Can Access Which Keys?

Securing a set of keys in a locker or room simply means whoever has access to that location, has access to ALL the keys. Wouldn’t you like to be able to control who can access a set of keys and when? Wouldn’t you like to know who took a key and when? Using our software-based advanced key control system, you can grant permissions to individuals based on their roles and therefore control exactly which key(s) they can access and when.

Need to Know Where the Key Has Been?

What happens to your keys and assets once they have been removed from the key cabinet? How long have they been out and where have they been? To prevent misuse of keys once in an individual’s possession, you need to track its location and how long it’s been out.

Need to be Notified When a Security Event Has Occurred?

Sometimes knowing what happened after the fact is not enough. Get real-time notification of events as they occur. Imagine being notified when a key has been taken to an unauthorized location or has left the building. Set time thresholds so that you are notified when a key has been out for too long.

One Solution Platform Does It All

Software Screenshot

You can add control and monitoring for keys easily, and set up security zones for automated tracking of keys. The solution can also integrate with existing security systems to alert when keys enter unauthorized zones and can work with audio/visual devices to generate alarms.

Full Integration and Scalability

Your data can be integrated with current systems. Activity can be logged in a central database. Add more users without the need to replace your existing investments. Your solution can grow infinitely as you grow. Best of all, you can invest in a system you need today and add on more power later.

RFID Key Management Features

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