5 Ways Electronic Key Management Systems Ground Your Commercial Security

One of the most prominent ways a key management system helps ground commercial security is by organizing different types of security access. A key management system allows you to add security hierarchies, which help put powerful, complex, but easy-to-manage restrictions in place. These hierarchies can be split into various sections, zones, or classes, and you can assign each of these categories its own access code or key. 

An electronic key system ensures that only authorized individuals can access specific keys. This measure gives companies the luxury of assigning different keys or access codes to different tiers of users within their organization. That enables different tiers of security and helps companies better track various access levels. It is an important aspect of building more effective commercial security. 

Companies can implement better security measures and build up their security access levels on top of this security foundation. This will lend itself to a more well-rounded commercial security system, which will ground your commercial security and keep your business running efficiently. 

Key management systems help prevent loss by providing detailed, air-tight digital transaction records that make it much easier to track things down. As mentioned earlier, organizing security access is an important foundational principle. Companies with a key control security management system have a very easy way of keeping track of where each key is and of knowing who has access to any particular key. 

Key management systems can streamline the once tedious process of tracking keys down. They also negate the need to keep physical logs of access levels. If a specific key goes missing, this system makes tracking and figuring out what went wrong easy. At the very least, companies will not be stuck trying to find the needle in a haystack because they will know exactly where to start.

Unfortunately, employee theft is a common problem and a very difficult one to manage. This is not too surprising, given that employees know the layout and workings of their companies intricately. Of course, only a small minority of employees are ever really a theft risk. Still, our security measures must be designed as a contingency against the outsized damage those bad actors can cause. 

Using a key management system helps deter employee theft because employees know that there is always a way to track their movements and access to keys. This might sound like a simple action, but it works to keep the actions of your employees in check.

Electronic key control also allows companies to customize their security settings, which gives them the benefit of switching and adding security tiers without compromising their business security systems or protocols. This is an important feature many companies only realize they need once it is too late. Customizing your security settings is handy when changing access levels or revoking existing access privileges. 

These situations only arise sometimes, but failing to handle these properly leads to compromised security protocols. A good example is when you are dealing with former employees. Once an individual leaves your organization, it is necessary to remove their security clearance. However, this is difficult to do when you do not have a key management system. Without a key management system, the best solution would be to request the services of a commercial locksmith to install new locks in the hopes of resetting your security measures. The alternative to changing access levels is to depend on the good intentions of your old employees, which is not a reliable long-term security plan. 

With a system like this in place, companies are given the luxury of simply being able to switch access codes or remove the ones that are no longer viable. This ensures that no loose end can come back and compromise their systems, data, or services.

There are times when you have to save the best for last. For most companies that implement the use of key management systems, the restriction of unauthorized access is their primary goal. Every company needs to have a way to filter through who gets access to specific things. This does not only cover employee access, but it also extends to customers and clientele. 

This restriction helps ground commercial security because it grants only minimal access to the most important parts of a company. For some companies, this could be a vault. For others, it could be a server room that houses important data. A key management system can effectively do this by providing solutions to questions of who can gain access, how they can gain access, and when they can gain access. Using a key management system, clients and employees can operate only within assigned security zones.